Tag Archives: avails

Has The Trust And Understanding Of The Agent And Casting Director Been Corroded?

Written by Terry Berland for the Networker

Is the Trust and Understanding between Agents and Casting Directors Gone?

The quick answer is NO.

Casting Directors and Agents

Everyday your auditions, avails and bookings are based on the communication between commercial Casting Directors and Commercial Agents. We don’t talk to each other much any more due to e-mails and we don’t see each other face to face either.

From the astute recognition that tensions, contention and misunderstanding between agents and casting directors were building up and the relationship was breaking down, recently the CCDA (Commercial Casting Director Association), which I am a member of, and the ATA (Association of Talent Agencies) had a meeting with a huge turnout to meet face-to-face and discuss issues that are misunderstood between the two groups.
The meeting was informative and friendly.

The meeting started out with plenty of time to meet and greet each other and then continued on to a facilitated group discussion. It turned out the biggest feeling of contention and misunderstanding of agents toward Casting Directors was around the subject of avails.

Understanding Avails

The Agent Point of View on Avails

Agent’s perturbed feelings towards the casting process came from them not understanding the inner workings of how casting receives their breakdown information, including timing and avails. When we put you on avail for an on-camera commercial if you also have a career in print, VO, film, television and theatre there are a number of other agents and/or a manger that has to OK/clear the avail dates. It can get rather complex. The agents were feeling that putting talent on avail was being taken lightly and thought of frivolously on the part of casting. The big question was “Why do so many people have to be put on avail?” “Why is an avail so important to you, anyway?”

The Importance of Avails

Avails are very important because at the time you are put on avail, you are being presented/sold to approximately eight layers of people to agree on your being booked. The people are the Ad Agency Producer, Writer, Art Director, Creative Supervisor, Creative Director, Account Executive, Director at the production company, and finally the Client.(More Info) It would be stupid if our team choose you and went through the approval process and then you were not available for the shoot. The availability includes final check of shoot dates and conflict if there is one. Would any other business “sell” someone or hire someone and go through many layers of an approval process without knowing the person is available for the job? Of course not! The selection process of talent follows the same set of organizational rules as any other business who goes through a selection and hiring process.

Actors and Avails

Usually, for multi-character spots three people are put on avail for each character. There is a first choice and two back ups. When we put out the avails we do not tell the agent who is first and who is backup. The reason is that many times the first choice is not chosen by the client; the second or third choice ends up being the pick. So if there are ten characters and three people are put on avail for each character, then there are thirty people put on avail for that commercial, but actually only three people per character.

Meeting Resolution

The agents walked away from the meeting understanding the process behind the selection and avail process. Then of course the contentious subject came up regarding releasing the avails. YES, we (casting) should release your avail. It is disrespectful and thoughtless if we do not. There are times that I know my office releases avails through emails to individual agents and also a general release through the breakdown service we use. We do get calls from the agent’s office, sometimes a week later, asking if the person is released yet. I don’t know where the communication breaks down. But it does sometimes.

I think the important thing for you is to understand avails and know that commercial agents and casting directors are meeting face to face in the spirit of a better working relationship getting YOU the talent out on auditions, giving you avails and final bookings as smoothly as possible.


More About The Creative Team.
There are eight people who are involved in the selection of booking process.

  • The Producer is responsible for putting together and keeping together all the elements that make up the production of a commercial. These elements include budgeting, selecting the director, coordinating the decisions of all the people involved, and making sure the production is on schedule, including the editing of the final spot.
  • The Art Director visually conceives the spot and makes it come alive through drawings and visuals. In short, he/she is responsible for the way the commercial will look. He works very closely with the writer.
  • The Writer puts the message into words and has to be in total alignment with the Art Director.
  • The Creative Supervisor oversees the activities of the art director, writer and producer.
  • The Creative Director sets the tone of the entire ad agency.
  • The Director is hired to direct and enhance the creativity of the spot. He has to work closely with the producer, writer and art director to stay within their guidelines of final acceptance of the client.
  • The Account Executive serves at the Ad Agency as the liaison between the client and the agency. It is their ongoing responsibility to talk directly to the client making sure the client is happy.
  • The Client are the executives who represent the product being advertised such as Apple Computer, Pepsi or VW.